These days project activities require using advanced management tools that allow to combine high speed of completing the tasks and the needed level of quality.
A possibility to achieve such a balance is ensured by the specialized project management systems - these are multifunctional software packages containing wide range of options of setting tasks and monitoring work of each team member, analytics and creating reports, coordination of teamwork and distribution of available resources.
A selection of project management systems at the market is vast enough, and each of them has its individual particularities. In order to make your choice for the best possible work tool for you easier, we’ve analyzed special features and options of several such systems and have found their strengths and weaknesses.
Our list of considered services includes:
And running ahead of our further discussion we’d like to say that despite the general purpose all these products have a whole lot of individual particularities which directly influences the effectiveness of manager and team work.
This product was founded back in 2006 by the American company named Wrike for optimization of teamwork and project management. Originally Wrike was created for the needs of small and medium sized companies that have a small number of employees and respective range of activity. Since 2013 there’s been a version adjusted to the needs and activities of big companies. All variety of options of Wrike is roughly divided into two lines:
Among functions adopted namely for project management are creation of various tasks, their allocation between performers, assignment of priorities for them. Also, there are the necessary functions for monitoring the use of time and distribution of resources available for a project.
Wrike offers the following tools for ensuring teamwork:
The main special thing of Wrike is an option of creating templates which will help create new projects with a few mouse clicks. At the same time, this function is meant mainly for the companies with mostly similar projects. If your activity is diverse and dynamic, then such functionality will be hardly useful for you. Wrike offers a free service to solo users or to teams up to 5 people. In case it’s necessary to invite extra users to work, then one will have to switch to one of the paid plans.
Apart from all these advantages Wrike has sufficiently serious disadvantages:
It should be noted, that this is not just our subjective opinion, we’ve indicated here the disadvantages that were not only found by us but also were confirmed among the fair number of users.
Asana service was developed by co-founder of Facebook and its ex-engineer. Being in the Facebook staff they were in charge of increasing team members’ productivity. And after diving into independent activity they decided to create for this a specialized service that would help companies and project teams optimize their activity and improve speed of tasks completion with no losses in quality.
From the very moment of appearance at market Asana has positioned itself as a solution for small and medium sized companies. This affected the terms of using the product - when inviting up to 30 users to work together the service remains to be free of charge. However, these days it’s used by big companies, e.g. administration of Pinterest portal.
Asana attracts users thanks to its huge range of tools. It provides literally everything what is needed both for a regular team member and a manager who has management functions, is responsible for analytics, distribution of resources, time management and activity of all team members.
One has to follow the below terms to make the work with Asana the most productive:
An interesting particularity of Asana is the way how all volume of tasks is presented - they are arranged in a form of a tree where the main task has sub-tasks, and they in their turn are followed by less important tasks, etc. This allows to easily determine priorities of separate stages and to see interconnections between different tasks, but at the same time it makes harder to perceive the volume of upcoming work in general. Moreover, in most situations it would be more convenient to see small tasks in a form of a checklist.
This system pleases the user with a wide range of tools and functionalities, a possibility to do all work in one service as well as with a simple and clear interface. The developers have included an option of setting the access permissions in a flexible manner which creates the best possible terms of work for each team member: they will see only those tools and data that are required for completing their tasks.
The ToDo lists in Intasker are illustrated in a form of an hierarchical list where task’s place depends on its priority. In order to evaluate workload for a particular stage as well as time left for its completion, you can build a Gantt chart - you will just need to click a few buttons for that.
One of the main particularities of Intasker is a possibility to invite to teamwork any number of users - the cost for using the service won’t change. This gives Intasker an obvious advantage over other competitors where one needs to optimize the size of their team in order not to pay extra.
Moreover, you can grant access to the project to the actual client. The scope of his rights is also easily set - so you can present intermediate results of work to the client or CEO, without making them look through all history of adjustments and alterations added to the tasks during completion process.
The developers of Intasker have foreseen an option of adding comments to tasks, attaching links, documents, etc. so that the team members could cooperate. What is more, all inserted information is shown in real-time mode. Also, you may set the notifications - information about alterations and additions in tasks, where you take part, will be sent to your email address and in Telegram - this is a unique feature of Intasker - no other vendors have it.
One of the key differences of the project management systems in question is their costs. This may be one of the most important factors that has to be taken into account for getting the most effect of using a particular service.
In Wrike the following pricing tiers are offered:
Pricing policy of Asana is really similar to the one of Wrike.
You can choose between several plans:
It should be noted that pricing policy of Wrike or Asana is closely connected with the options and functionalities provided to the user. In other words, if one needs some extra tool, then they will need to switch to a more expensive plan. Intasker service really differs in this case:
|Languages||Russian, English||English||Russian, English|
|Price for all functionalities||$24.80||$19.99||15€|
|Price per user||$9.80||$10||Free|
|Number of users on Free plan||5||15||Unlimited|
|Teamwork and personal performance|
|Search and filters|
|Agile Project management|
|Adding guest users|
|Comments to tasks|
|Delegation of tasks|
|Security and confidentiality|
|HTTPS protocol access|