Wrike vs Asana vs Intasker

These days project activities require using advanced management tools that allow to combine high speed of completing the tasks and the needed level of quality.

A possibility to achieve such a balance is ensured by the specialized project management systems - these are multifunctional software packages containing wide range of options of setting tasks and monitoring work of each team member, analytics and creating reports, coordination of teamwork and distribution of available resources.

A selection of project management systems at the market is vast enough, and each of them has its individual particularities. In order to make your choice for the best possible work tool for you easier, we’ve analyzed special features and options of several such systems and have found their strengths and weaknesses.

Our list of considered services includes:

And running ahead of our further discussion we’d like to say that despite the general purpose all these products have a whole lot of individual particularities which directly influences the effectiveness of manager and team work.
Сomparison table

Wrike - a handy solution for same-type activity

This product was founded back in 2006 by the American company named Wrike for optimization of teamwork and project management. Originally Wrike was created for the needs of small and medium sized companies that have a small number of employees and respective range of activity. Since 2013 there’s been a version adjusted to the needs and activities of big companies. All variety of options of Wrike is roughly divided into two lines:

Project work
Management of team activity

Among functions adopted namely for project management are creation of various tasks, their allocation between performers, assignment of priorities for them. Also, there are the necessary functions for monitoring the use of time and distribution of resources available for a project.

Wrike offers the following tools for ensuring teamwork:

Integration with email service providers
Creating and managing groups of performers
A possibility to use incoming requests;
Services of personal messages, discussions and comments of tasks and their separate stages
Possible teamwork with text content, graphics and video
Flexible settings of sending notifications about changes in the system

The main special thing of Wrike is an option of creating templates which will help create new projects with a few mouse clicks. At the same time, this function is meant mainly for the companies with mostly similar projects. If your activity is diverse and dynamic, then such functionality will be hardly useful for you. Wrike offers a free service to solo users or to teams up to 5 people. In case it’s necessary to invite extra users to work, then one will have to switch to one of the paid plans.

Apart from all these advantages Wrike has sufficiently serious disadvantages:

Uneasy and unattractive interface - it’s overloaded with the elements, is less informative and just unbeautiful
It’s hard to get access to the lists of tasks and sub-tasks, if you leave the main work field. This makes using Wrike for project management really difficult
Mobile version of Wrike, that works via the app, syncs with the web app badly enough, that’s why it may be hard to timely get access to the information about the project, todo lists and tools

It should be noted, that this is not just our subjective opinion, we’ve indicated here the disadvantages that were not only found by us but also were confirmed among the fair number of users.

Asana - created by Zuckerberg’s team members

Asana service was developed by co-founder of Facebook and its ex-engineer. Being in the Facebook staff they were in charge of increasing team members’ productivity. And after diving into independent activity they decided to create for this a specialized service that would help companies and project teams optimize their activity and improve speed of tasks completion with no losses in quality.

From the very moment of appearance at market Asana has positioned itself as a solution for small and medium sized companies. This affected the terms of using the product - when inviting up to 30 users to work together the service remains to be free of charge. However, these days it’s used by big companies, e.g. administration of Pinterest portal.

Asana attracts users thanks to its huge range of tools. It provides literally everything what is needed both for a regular team member and a manager who has management functions, is responsible for analytics, distribution of resources, time management and activity of all team members.

One has to follow the below terms to make the work with Asana the most productive:

Combine work in web and mobile app
Change status of tasks on a regular basis
Take into account the priority of tasks when making a todo list
Distribute the available tasks between the members of a project team

An interesting particularity of Asana is the way how all volume of tasks is presented - they are arranged in a form of a tree where the main task has sub-tasks, and they in their turn are followed by less important tasks, etc. This allows to easily determine priorities of separate stages and to see interconnections between different tasks, but at the same time it makes harder to perceive the volume of upcoming work in general. Moreover, in most situations it would be more convenient to see small tasks in a form of a checklist.

Intasker –
easy in use, affordable, clear

This system pleases the user with a wide range of tools and functionalities, a possibility to do all work in one service as well as with a simple and clear interface. The developers have included an option of setting the access permissions in a flexible manner which creates the best possible terms of work for each team member: they will see only those tools and data that are required for completing their tasks.

The ToDo lists in Intasker are illustrated in a form of an hierarchical list where task’s place depends on its priority. In order to evaluate workload for a particular stage as well as time left for its completion, you can build a Gantt chart - you will just need to click a few buttons for that.

One of the main particularities of Intasker is a possibility to invite to teamwork any number of users - the cost for using the service won’t change. This gives Intasker an obvious advantage over other competitors where one needs to optimize the size of their team in order not to pay extra.

Moreover, you can grant access to the project to the actual client. The scope of his rights is also easily set - so you can present intermediate results of work to the client or CEO, without making them look through all history of adjustments and alterations added to the tasks during completion process.

The developers of Intasker have foreseen an option of adding comments to tasks, attaching links, documents, etc. so that the team members could cooperate. What is more, all inserted information is shown in real-time mode. Also, you may set the notifications - information about alterations and additions in tasks, where you take part, will be sent to your email address and in Telegram - this is a unique feature of Intasker - no other vendors have it.

Wrike, Asana, Intasker – pricing models

One of the key differences of the project management systems in question is their costs. This may be one of the most important factors that has to be taken into account for getting the most effect of using a particular service.

In Wrike the following pricing tiers are offered:

Free
Is meant for solo users or for teams with up to 5 users
Professional
Makes possible to invite 5, 10 or 15 users at $9.80 per user per month
Business
Teams of 5-200 members can use it at $24.80 per user per month
Marketing и Enterprise
The cost is calculated individually

Pricing policy of Asana is really similar to the one of Wrike.
You can choose between several plans:

Free
Is meant for solo users and junior project managers, it’s more like an evaluation version
Premium
$9.99 per user per month
Business
$19.99 per user per month
Enterprise
The cost is estimated individually

It should be noted that pricing policy of Wrike or Asana is closely connected with the options and functionalities provided to the user. In other words, if one needs some extra tool, then they will need to switch to a more expensive plan. Intasker service really differs in this case:

1 month of promo-access
initially your team is given 1 month of promo-access, when you can check practically all scope of the system tools, invite an unlimited number of users and create as many tasks as you wish
€15 per month regardless the size of your team
as soon as 1 month expires, the system will offer you to continue using it at €15 per month regardless the size of your team. In other words, for a fixed price you and your teammates will get all available functionality without the need to pay extra.
  Wrike Asana Intasker
  General
Deployment Cloud Cloud On-premise
Languages Russian, English English Russian, English
  Pricing
Price for all functionalities $24.80 $19.99 15€
Price per user $9.80 $10 Free
Number of users on Free plan 5 15 Unlimited
  Teamwork and personal performance
Telegram notifications      
Email notifications      
Access control      
Search and filters      
Comments      
  Teamwork systems
Reports      
Dashboard      
Time management      
Email management      
ToDo-list      
  Agile Project management
Sprint management      
Backlog management      
Gantt chart      
Kanban board      
  Project management
Checklists      
Schedules      
Reports      
Priorities      
Notifications      
Cloud storage      
Adding guest users      
Comments to tasks      
Attachments      
Filters      
Delegation of tasks      
Access setup      
Teamwork      
Files attachments      
Calendar      
Timelines      
Security and confidentiality      
HTTPS protocol access