Trello vs Jira vs Intasker
To manage the work of a team or staff members the specialized tools are offered at the market - these are special management systems that include a full range of functionalities needed for a leader.
Moreover, this is not just a solution for management: all the features of such systems can be used by regular team members, project managers and also clients. Experience has proven that the use of such modern services of project management helps essentially improve productivity of work, ensure its high quality and outcome.
At the same time, before choosing one or another variant one has to consider that each system has its own unique characteristics. The developers create different sets of tools and functionalities, adjust them to being used in teams of different size, as well as offer individual terms of use.
We compared several popular project management systems such as:
- Trello
- Jira
- Intasker
We evaluated them in view of how easy-in-use and efficient they are, and are ready to share the results with you.
Trello - management based on Kanban technique
Nowadays Trello is one of the popular solutions for project management. It’s based on Kanban management methodology that was created by managers of automotive giant Toyota. The main feature of this approach is the principle of visualization of tasks that the team has. They are divided into several blocks - boards:
- To Do
- Doing
- Done
And as the task in Trello is being performed, it gradually moves from the first board to the last one. This approach is easy in use, however as the experts notice, it lacks visualization - when using Kanban it’s impossible to follow the progress of the tasks within one particular board. In other words, you cannot quickly and precisely estimate, when exactly the task will move to the next stage. For this purpose it has to be divided into small sub-parts. However, in this case all other tasks from the divided block have to be re-assigned.
Handy functions and options of Trello are as follows:
- Trello provides a possibility to add to tasks colorful labels to divide them by content and character - you may add maximum 10 groups of such labels for each project.
- The project members can add notes, comments, attachments and deadlines to the cards.
- Trello is great for team work - each co-performer can set up their work interface depending on their role in the project.
- The current tasks may be distributed among team members by assigning people in charge for their completion.
The essential disadvantage of Trello, as well as of Kanban methodology lays in the fact that they are a good fit for managing a small team, up to 5 performers. Besides, there is no tool for long-term planning there. And possibly the main disadvantage is that Trello doesn’t have an option for estimating how much time a particular task took. Also, the system lacks integrations with information channels - reports are sent only to email address.
Jira - vast array of functions in a quite complex form
First of all, this system is meant for tracking the errors in the work of program code, and for solving the arising errors too. And at the same time it provides a wide range of solutions for project management.
Below are the main features of Jira for a project team:
- A possibility to connect to team work all co-performers as well as project managers. Wide opportunities of collaboration of users, exchange of information and documents
- An easy-to-use principle of recording the errors found
- Planning of activity of the whole team and its separate member - in Jira one can define the entire list of tasks that have to be solved, distribute them among users, set criteria of completion and deadlines
- Current control over work effectiveness - each task can get its individual priority which helps follow the required sequence of actions, as well as it’s really easy to monitor meeting deadlines in Jira
- Teamwork is possible - in Jira one can engage all co-performers to solving the emerging questions and to discussing ideas and suggestions
- It’s really easy and handy to control the activity in real-time mode - all changes and modifications are reflected in the system right away
As we can see, Jira provides the performers and managers with more resources for effective teamwork, including wide range of possibilities of planning and time management.
However, this system has its own cons:
First of all, this is an unclear implementation of principles of flexible development - in Jira one has to complete particular tasks in order to move to the next ones. So, in practice it turned out to be a kind of adaptation of classic sequential model with only one difference: one whole sequence is there broken into many small parts.
One more essential disadvantage is a complex interface. According to many real users’ opinion, Jira interface is overloaded with elements, is less informative and hard to perceive. The developers strived to offer to a consumer an opportunity to configure each system parameter to their needs, however if they do it incorrect, then when using the system serious issues may emerge, even including breakdown of particular functions.
Intasker
This project management system attracts attention first of all thanks to having a wide range of functionalities and being easy-in-use at the same time.
The developers have included pretty much all needed set of tools for each member of a project team:
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For regular performers
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For managers of separate tasks
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For project managers
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For clients
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While working in Intasker, you can grant permission access to certain parts of the project to the actual client - this way they will be able to see the results of separate tasks, to learn work in progress for the final product as well as to control meeting the deadlines.
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The ToDo-list is created in the Intaster interface textually, however literally with one mouse click you can build a visual and easy-to-use Gantt chart. The tasks are illustrated there as chart rows which allows to visualize not only their priority but also volume and time left for completion. Thanks to this feature Intasker has an obvious advantage over both above mentioned competitors.
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You can invite an unlimited number of users to teamwork. This allows to complete projects of almost any size with the help of Intaskser, which makes this system a suitable practical tool both for small business and large companies dealing with project activities. Besides, no limit on the number of users gives an opportunity to invite to teamwork on a project specialists from different regions and even countries. Each of them can individually configure the time zone and select the language version - Russian or English.
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One more important particularity of Intasker is a well thought out system of notifications and communication between the users. Each team member can individually set up receiving notifications when status of their tasks is changed or when comments are added to them. Moreover, messages can be sent not only to email, but also in Telegram - no other vendors offer such an option.
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Users can add comments to each task, attach documents and links. Besides, all these additions are reflected in real-time mode which ensures a more effective communication within a team. Also, one has to notice that Intasker allows to set the access rights for each user individually - they will see only those sections and information which are required for their work.
Prices for project management systems
Apart from the functionalities, the products in question have also different prices and terms of use. One has to take them into account too in order to select the most beneficial tool.
Trello offers its users 3 pricing tiers:
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Free
$0 per user for all the duration of use
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Business
$12.50 per user per month
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Enterprise
From $5.92 to $20.83 per user per month
When choosing a free plan you get a basic package of functions which pretty limits the possibilities of using Trello: a possibility of adding maximum one improvement to Kanban-board, minimum capacity for automation of manager’s work. All these options are offered within the paid plans.
In Jira the access cost depends on team size and used space for storing your data:
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If choosing cloud deployment, minimum cost for access will make $10 per month and you’ll be able to add up to 10 users for this amount of money. If your team has 11-100 members, you’ll have to pay $7 per each member. Subscription for the next 150 users will cost $5 per month per user. In case you need to invite more than 250 users, then the monthly cost will make $1.10 per each next user
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The cost for on-premise deployment starts from $10 when adding 10 users. The next step makes 25 users and the price on product makes then $2500
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The most advanced product in Jira range is Data Center. This is a fully-featured information center at your disposal and it offers maximum of possibilities. The number of users on this plan starts at 500 with the cost from $12000 per year
You can check each of these pricing plans in practice for free.
Intasker lets you forget about a big number of pricing tiers and a necessity to choose among them the one which fits your budget expectations and requirements:
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1 month of free promo-access
Each new team gets 1 month of free promo-access, when it can use all functionalities of the service without any limit. During this period of time you can create an unlimited number of projects and tasks, invite as many users as you wish and check options of analytics and work planning
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€15 per month
When the free trial is about to expire, the company is offered to get a paid plan to continue its work for €15 per month. You don’t need to pay anything else - this service doesn’t have any limits upon the number of invited members, created projects and tasks. Moreover, the base price already includes all necessary functions
| Trello | Jira | Intasker | |
|---|---|---|---|
| General | |||
| Deployment | Cloud | Cloud | Dedicated server |
| Languages | Russian, English | English | Russian, English |
| Pricing | |||
| Price for all functionalities | $20.83 | $10 | 15€ |
| Price per user | $8.33 | Starts at $7 when adding from 11 users | Free |
| Number of users on Free plan | 5 | ||
| Teamwork and personal performance | |||
| Telegram notifications | |||
| Email notifications | |||
| Access control | |||
| Search and filters | |||
| Comments | |||
| Teamwork systems | |||
| Reports | |||
| Dashboard | |||
| Time management | |||
| Schedules | |||
| Email management | |||
| ToDo-list | |||
| Agile Project management | |||
| Sprint management | |||
| Backlog management | |||
| Gantt chart | |||
| Kanban board | |||
| Project management | |||
| Checklists | |||
| Schedules | |||
| Reports | |||
| Priorities | |||
| Cloud storage | |||
| Notifications | |||
| Adding guest users | |||
| Comments to tasks | |||
| Attachments | |||
| Filters | |||
| Delegation of tasks | |||
| Access setup | |||
| Teamwork | |||
| Files attachments | |||
| Calendar | |||
| Timelines | |||
| Security and confidentiality | |||
| HTTPS protocol access | |||